25 Must-Pack Items in our Event Planner’s Kit
Despite months of planning, anything can happen on event day. The event planner’s emergency kit is your prepared-for-anything equipment toolkit.
Pro Tip: Bookmark this article and create your own shopping list.
What is the Event Planner’s Emergency Kit?
The event planner’s emergency kit is your prepared-for-anything equipment toolkit. It’s usually a collection of small equipment and supplies that you might need to deal with minor situations and incidents at your event site.
It’s worth noting that emergency kits vary across sectors of the events industry. In film and video production, this kit usually comprises of a tools, gadgets, and other necessities that are needed on the film set. For outdoor events and festivals you are likely to find heavy-duty items such as trolleys, hammers and even bags of sand. Whereas for weddings, kits are often filled with make-up, hair pins and emergency clothing repair equipment.
Other names for the event planner’s emergency on-site kit includes:
Event Kit
Production Kit
Show Box
Event Tool Box
Event Manager's Survival Kit
Event Tool Kit
💡Pro Tip: Every event planner will have a slightly different collection of items in their kit and maybe a slightly different name for it, and that’s fine. Do whatever works for you! It’s all about knowing the requirements of your specific event and thinking about what you might need.
Start with the Container
When creating your event planner’s kit, the first thing you should do is get a container.
What do we use at our event agency? We have 45-litre/12-gallon plastic storage containers that we keep constantly stocked. We always keep a couple of extra tubs empty so they are ready to pack with unexpected items during the event set-up.
Size and Style Matters
Consider what you need to carry and the potential weight of your container. You might decide you want one big plastic tub, or perhaps you’re a minimalist and prefer a backpack that you can carry easily to various venues. The more you add, the heavier the container so, if you opt for a large container, make sure you get one with wheels!
We recommend you try to find the sweet spot with size and weight. Get a container that is large enough to hold everything you might need, but not so large that you can’t lift it when it’s full.
Remember to bookmark this article and refer back to it when you create a shopping list for your own event planner’s emergency event kit.
Event Planner’s Kit Shopping List
After you get your containers sorted, it’s time to fill it with equipment. Here we share our team’s favourite 25 must-pack items for our event planner’s emergency kits.
Essential Items
▢ Office stationary - pens, scissors, and note pads etc Buy
▢ All different kinds of tape - GAFFA, double-sided, velcro etc Buy
▢ Batteries - various sizes etc Buy
▢ Clipboards and folders - enough for staff and volunteers etc Buy
▢ Cable ties/zip ties and scissors/box cutter knife etc Buy
▢ Electrical items - flash drives, chargers, printer etc Buy
▢ Basic cleaning supplies - hand-wash, surface spray etc Buy
▢ Building tools – hammer, pegs, screw driver set, wrench etc Buy
▢ Event paperwork – event management plan, event permit, volunteer manuals, contact lists, event run sheet etc Buy
Personal-Care Items & Snacks
▢ Sewing kit
▢ Aspirin
▢ Mints, chewing gum
▢ Tampons
▢ Deodorant
▢ Granola/muesli bars/ your favourite snacks
▢ Bottled water
▢ Beauty items - brush, comb, bobby pins, hair ties etc
Basic Incident Response
▢ First Aid Kit Buy
▢ Hazard/safety tape Buy
▢ Torch, mini flash lights Buy
▢ Megaphone/loud speaker and whistle Buy
▢ High Viz vests and warden hats Buy
▢ No Entry/Danger/Slippery Floor signage Buy
▢ Safety cones or bollards Buy
▢ Personal protective equipment e.g. gloves and masks Buy
Featured Event Collections
Which Templates are Right for You?
When it comes to choosing your event planning tools, remember to choose templates that best align with your event requirements, and your unique needs and style of event planning. Always choose the right event templates for you.
With Event Kit, you get access to our library of over 150 ready-to-use event templates and tools made for easy event planning. Event Kit templates are designed to help you streamline your processes, stay organised, and deliver remarkable events.
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